Build sites. Let Clientia manage what surrounds them.
Web studios sell more than code — they sell ongoing relationships: retainers, maintenance agreements, software licenses, and hosting. Clientia manages the infrastructure of those relationships so your team can focus on the work.
What most web studios live with.
- 01
License seats sold but not tracked
Web studios often sell software licenses alongside their services — CMS seats, plugin licences, API keys. These are tracked (if at all) in a spreadsheet that drifts out of sync as clients upgrade, downgrade, or churn. Clientia tracks each seat as a first-class record tied to the client and the contract that provisions it.
- 02
Maintenance retainers in FreshBooks or Stripe — disconnected from the contract
Monthly maintenance retainers collected via Stripe know nothing about the MSA that specifies the scope, the SLA, and the termination notice period. When a client disputes a maintenance charge, the contract and the invoice exist in different systems. Clientia ties the retainer to the contract — same object.
- 03
White-label deliveries undermined by generic tools
A web studio building white-label client portals for their own clients loses credibility when their project management and client portal is visibly off-the-shelf. Clientia's portal is white-labeled on your domain — the relationship tool matches the quality of the work.
- 04
Pricing that punishes team growth
Adding a developer or project manager to an Asana or HubSpot workspace adds per-seat cost. Clientia charges per managed client. Build your team freely; the pricing scales with your client book.
What it looks like when it works.
Software seats tracked with expiry alerts
Every software license sold to a client is a Clientia seat record: provisioned on contract signature, monitored through use, alerted 60 days before expiry. No spreadsheet renewal surprises.
Maintenance retainers that collect themselves
Monthly maintenance fees collected automatically on the agreed date via Stripe, GoCardless, or Adyen. The client gets a branded receipt; you get a reconciled record against the contract.
A portal on your domain
Clientia's white-labeled portal appears as your studio's own product: your logo, your colours, your domain (portal.yourstudio.com on Atelier and above). Clients access their contracts, invoices, and license details without landing on someone else's platform.
Early churn signals across the client book
Clientia's intelligence module surfaces engagement health across all clients — flagging accounts with unusual payment patterns, reduced engagement, or under-utilised licenses before they reach the churn conversation.
A typical engagement, handled.
- 01Project closes, retainer beginsWhen a project closes, convert the scope to a maintenance retainer in Clientia. The retainer is tied to the project's MSA, the billing schedule is set, and the client is invited to their portal.
- 02License seats provisionedAny software licenses included in the retainer (CMS seats, plugin keys, API access) are created as seat records in Clientia, tied to the client and contract, with expiry dates and alerts.
- 03Monthly retainer auto-collectsThe maintenance retainer collects on the agreed date. The client receives a branded invoice in their portal; you see a reconciled record in Clientia.
- 04Annual review at 60 daysClientia flags annual contract renewals 60 days early. Health scores, billing history, and seat utilisation give you the data for the renewal conversation.
See how Clientia compares.
What web studios ask.
Built for web studios.
Quiet by design.
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