D + 3 · gentle
A quiet nudge.
21 April · 09:00
Dear Mr. Vasse, I noticed our April invoice is just past due. I'm sure it's already in the queue — happy to resend the PDF if useful.
Eloïse · for Clientia
Platform · PaymentsThe money
The money
finds its way home.
Recurring retainers, milestone invoices, and reconciliation that quietly happens while you sleep. Every figure on the page traces back to a contract, a client, and a clean line in the ledger.
StripeMulti-currency · 32 jurisdictions
Clientia
Invoice · #INV-2046
Maison NoirApr 30
Retainer · April$8,400.00
Strategy · 6h$2,250.00
Filings · 2x$1,180.00
Subtotal$11,830.00
VAT · 20%$2,366.00
Paid$14,196.00
Settled · 00:14:22
THANK YOU · QUIETLY DONE
Funds settledStripe ··0419 · 02:31
Auto-reconciledXero · ledger #4081
Receipt sentPDF · email · portal
From client to cofferOne quiet path
One quiet path
from invoice to ledger.
We don't reinvent payment rails — we orchestrate them. Clientia sits between your processor and your books, hashing every cent through the same audit-grade pipeline.
01 · Source
Client pays
Card · ACH · SEPA · wire
authorised in their portal
authorised in their portal
02 · Clientia
Routed, hashed,
reconciled
reconciled
Webhook → match → tag
ledger entry written in 14ms
ledger entry written in 14ms
03 · Books
Lands in your
account
account
Xero · QuickBooks · Netsuite
same row, every time
same row, every time
$14,196.00 · USD
€ 6,300.00 · EUR
↓ Posted · ledger 4081
Powered byStripe
32
currencies, one ledger
$USD
€EUR
£GBP
¥JPY
₣CHF
krSEK
A$AUD
C$CAD
S$SGD
฿THB
R
₹
₩
NZ$
R$
Multi-currency · multi-jurisdictionBill in their currency.
Bill in their currency.
Reconcile in yours.
Convert at the rate that matters — settlement, mid-market, or the exact figure you locked in your contract — and let the ledger tell both stories. No spreadsheets pasted from FX feeds.
0.4%
FX spread, all-in
T+0
Settlement, in-region
14
Tax engines, baked in
VAT · GST · HST
Filed where it lives
ReconciliationEvery dollar, tucked in
Every dollar, tucked in
by morning.
Watch a normal Wednesday: invoices clear, ledgers update, the one mismatch surfaces — flagged, not buried.
Mon · 09:14
Maison Noir$14,196.00
Apr retainer + filings
✓ matchedMon · 11:08
Atelier Vasse€ 6,300.00
Strategy block · Q2
✓ matchedTue · 03:42
Heritage SACHF 9,800
Trust admin · April
✓ matchedTue · 14:21
Studio Aria£ 4,250.00
Underbilled by £125
! flaggedWed · 06:10
Norden Groupkr 18,400
Audit fees · split 60/40
✓ matchedWed · 09:55
Lumen House$3,400.00
Wire pending arrival
↻ queued$58,946
Reconciled · this week
14ms
Avg match latency
1
Flagged · awaiting you
0
Manual entries
D + 7 · firm
A second word.
25 April · 14:00
A polite second note. Our terms are net-7; could you confirm whether the wire has been authorised? I can introduce you to our finance lead if helpful.
Eloïse · for Clientia
D + 14 · escalation
Routed to a partner.
02 May · 10:00
Engagement paused pending settlement. A partner will call within the week. We don't send these often — but when we do, we mean to keep it warm.
Henrik · Partner
Dunning, with mannersLate doesn't mean
Late doesn't mean
impolite.
Three letters, written in your house voice, sent at the cadence you decide. Each one tries one degree firmer than the last — and you can intervene at any step without breaking the sequence.
House voice, not boilerplateTemplates authored with our copywriters
Pause the sequence in one clickSnooze, skip, or hand off to a human
Logged like everything elseEvery send, edit, and reply in the audit trail
Stripe
Runs on your connected account
Direct
Funds settle to your bank, never ours
Auto
Retainers bill, reconcile, repeat
Daily
The exact flow we run our own studio on
Cashflow, in plain sightThe one chart you'll
The one chart you'll
actually open.
Invoiced versus collected, twelve months rolling. The gap between the two lines is your DSO, drawn honestly — and the annotations track every nudge that closed it.
Cashflow · FY 2025–26
CollectedInvoicedOutstanding
Auto-dunning launchedDec 12 · DSO ↓ 4.2 days
$87k
Collected · April
+11.5% MoM
$2k
Outstanding
1 invoice flagged
9.4 days
DSO trailing 90
-4.2 days vs. start
Cohort V · opens Q3 2026Make the money the
Make the money the
quietest part of the firm.
Bring your contracts, your processor, your books. We'll do the rest in a 60-minute working session — no demo theatre, your real workflow.
32 currenciesSwitching from HubSpot, Salesforce, Monday, Zoho?